Office Assistant

Office Assistant

Reference

JBRQ0001165

Description

As an Office Assistant you will assist with the organization and running of the daily administrative operations of the company. This requires a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results.

Responsibilities

Office Assistant Competencies:

* Maintains filing systems as assigned.

* Retrieves information as requested from records, email, minutes, and other related documents.

* prepares written summaries of data when needed.

* Responds to and resolves administrative inquiries and questions

* Welcomes and directs visitors and clients.

* Stock office/kitchen supplies

* Receive/send out office mail/packages

* Assist with internal projects as assigned by the Executive team

* Preparing meeting/events

* Arrange/prepare all office visits for internal team and clients

* Preparing slide decks for upcoming meetings

* Swag inventory/sending

* Assist with office maintenance and upkeep

* Assist with local events (being the onsite contact person)

* Book travel for consultants on an as needed basis

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Qualifications

Requirements:

* Working knowledge of office equipment

* Thorough understanding of office management procedures

* Excellent organizational and time management skills

* Analytical abilities and aptitude in problem-solving

* Excellent written and verbal communication skills

* Proficiency in MS Office

* Ability to work independently.

Physical Requirements:

* Prolonged periods sitting at a desk and working on a computer.

* Must be able to lift up to 15 pounds at times.

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